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THE IMPACT OF MANAGEMENT SYSTEM (MIS) ON
EFFECTIVE HUMAN RESOURCES MANAGEMENT IN AN ORGANIZATION
ABSTRACT
The extended essay focuses on the
“impact of management information system on the effectiveness of employees’
productivity in an organization”. However, management information system plays
a vital role in stimulating the operation of an organization worldwide. This
essay revealed that the regular training and workshops on MIS organized by the
organizations influence the effectiveness of staff to be more productive. It
also revealed that information processing devices must not only be available
but also readily made accessible for staff usage in order to influence them to
be effective in performing their duties. It was recommended that management of
the selected organizations should give their employees the opportunity to go
for training and retraining so as to up-date their competence and knowledge in
management information system. It is also recommended that the management of
the organization should provide adequate facilities devices of information
management system.
TABLE OF CONTENTS
CHAPTER ONE
1.1 Introduction
Every aspect of management in the
modern age relies heavily on information to thrive. Nothing moves without
information and it is generally believed that information is power and that he
who has it has power. It has even been described as a singular resources needed
to develop other resources, including workers in an organization. That is why Odger and Keeling (2000) deduced that
one way businesses meet information needs is to use Management Information
System (MIS). One approach by which organization can utilize company’s
capability is through the development of Management Information System (MIS).
There is no universally accepted definition of Management Information System
(MIS) and those that exist reflect the emphasis and perhaps prejudice of their
authors.
However, the term “Management
Information System” (MIS) can be seen as a database management system tailored
to the needs of managers or decision makers in an organization. MIS is a system
using formalized procedures to provide management at all levels in all
functions with appropriate information based on data from both internal and
external sources, to enable them to make timely and effective decisions for
planning, directing and controlling the activities for which they are
responsible Argyris (1991). It
should be noted from the above definition that the emphasis is on the uses to
which the information is put. Planning, directing and controlling are the
essential ingredients for “Management”. In essence, the processing of data,
information, and communicating the resulting information directly to the user,
is the key function of MIS. It should, therefore, be noted that MIS exists it
organization in order to help them achieve objective to plan and control their
processes and operations, to help deal with the uncertainties, and to help in
adopting changing or indeed initiating change.
Essentially, therefore, information
has become a critical resource, just like energy, both of which are vital to
the wellbeing of individuals and organizations in the modern world. Like energy
and politics, technology is changing the ways in which information is captured,
processed, stored, disseminated and used augured by Charles (2002).
Management Information System (MIS)
is generally thought of as an integrated, user-machine system providing
information to support operations, management and decision-making function in
an organization Abdullahi (2004). As a matter of fact, MIS is a
special purpose system useful for management in an organization. MIS is an
accessible and rapid convey or belt for appropriate high quality information
from the generation to its users. The heart of an effective MIS, therefore, is
a carefully conceived, designed and executed database. Its level corresponds to
adaptive decisions. As a result, Management Information System (MIS) enhances
the administrative process and the operations and decision-making power of an
organization. This explains why standard and digitalized information processing
devices such as the computer, word processing and inter-net are highly welcome
by organizations across the world.
Management Information System (MIS)
helps management in effective planning, organizing and controlling its
workforce to achieve desired results. It therefore, means that the ineffective
utilization of Management Information System (MIS) can result in low and poor
quality production by workers. Also implies that Management Information System
(MIS) is a necessity for successful management which could adversely affect the
productivity of workers if not properly managed.
Kotler (2006)
in a simpler manner defines Management Information System (MIS) “as a planned
system of the collecting, processing, storing and dissemination of data in the
form of information needed to carry out the functions of management. In a way
it is a document report of the activities that were planned and executed”. In
other words, Management Information System (MIS) is an integrated user machine
system for providing information to support the operation of management
analysis and decision making function, which utilizes computer hardware’s and
software’s as well as manual application for its procedures.
Despite the utilization of Management
Information System (MIS) in its various forms there still seems to be some
problems that infringe on the effectiveness of decision-making by managers and
the productivity of employees in an organization. this includes issues
bordering on monitoring the system perhaps as a result of limited numbers of
departmental managers and supervisors or their exit and also non-qualitative
factors like morale of workers, attitudes of workers to work as well as the
lack of flexibility of Management Information System (MIS) to update itself,
thus calling for an investigation to provide needed balance Akinola (2003). Management Information System (MIS) seeks to know the
motive for work and to find ways by which their realization can be helped and
encouraged. This service has a dynamic aspect of management Saogy (1989).
1.2 Objective of Essay
The main objective of this essay is
to examine the impact of Management Information System (MIS) on effective human
resources in an organization.
Other
specific objectives include the following:
i.
To
determine the problem associated with Management Information System (MIS).
ii.
To
determine how Management Information System influences the Human Resources
Management.
iii.
To
identify the benefits of Management Information System (MIS) in the motivation
of workers.
iv.
To
determine the role played by Management Information System (MIS) in the
achievement of organizational goals.
v.
To
identify benefits of Management Information System (MIS) in decision making.
vi.
To
determine how the cost of Information Technology affects Management Information
System (MIS).
1.3. Significance of the Essay
In view of
the role played by information on how Management Information System (MIS)
affects workers productivity, the essay was expected to be of benefit to
students, employers, employees, learning institutions and future researchers.
Students: It is hoped that students would see
the needs to equip and avail themselves of the knowledge of Management
Information System (MIS) in modern technologies to fit into the challenging
world of work.
Employers: It is very much hoped that findings
from this essay will provide ready tools for employers (management) to make
effective and efficient decisions on managing their Human Resources (Man
Power), especially in the effective use of Management Information System (MIS).
Learning Institutions: Institutions of higher learning are
expected to use the needs and importance attached to the training of their
students in modern Management Information System (MIS) and incorporates it in
their learning experience to enable them fit adequately in the labour market.
Future Researchers: This essay when completed is expected
to e useful to future researchers by providing them with reference materials.
1.4. Delimitation
and Limitations of the Essay
The essay
covers an examination of the impact of Management Information System (MIS) on
effective Human Resources Management (HRM) in an organization.
However, the essay has the following limitations:
i.
The
unwillingness to disclose some vital documents to the writer, which extensively
hampered the essay in no small measure.
ii.
Another
limitation includes money and time for any researcher to be effectively
accomplished; it needs adequate time and money to produce necessary materials.
iii.
Also
lack of relevant textbooks in the school library.
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